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Untangling Tech

Untangling Tech

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Apps Help You Become A Document Sharing Pro

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Now that you’ve had some time to get comfortable working from home, you may be wondering about ways to work more efficiently. Collaborating remotely with your colleagues or clients can be a challenge, particularly when you need to share documents, photos or folders. Emailing such files is not the most secure choice and if the files are too big, they simply won’t send. Sharing an entire folder of documents via email is out of the question.

There are a number of document sharing apps to help you stay on track and keep projects moving. (And if you’re not working but want to share things with your family or friends who are also sheltering in place, these apps may help as well!)

Look into using Dropbox Basic or Dropbox for Business, Box, Microsoft OneDrive, Google Drive or WeTransfer. Dropbox and WeTransfer offer free services for small file transfer. If you have a Google or GSuite account, you already have access to Google Drive and storage as part of your account. If you need to transfer lots of files or larger files, look into Dropbox for Business, Box, OneDrive or the paid version of WeTransfer. All these options work well on Mac and PC computers.

For Mac folks, Apple has released iCloud folder/file sharing. You get 2.5G of free iCloud storage with your AppleID. If you use iCloud Drive to sync your Desktop and Documents or your Apple Photo Library, you may already be paying for more iCloud storage. The catch with using iCloud folder/file sharing is that you can only share Mac to Mac.

Another Mac-only way to share is with the Notes app. You can share Notes and lock Notes on Apple products. Again, this is Apple to Apple and not Apple to Orange, er, Windows. For a more agnostic approach to notes sharing (Mac and PC friendly), check out Microsoft One Note.

If you need a way to share and sign documents electronically, DocuSign can accomplish that safely and digitally. You can get a 30-day free trial to get started.

The key with document sharing is to pick one app and be consistent with it. It will help you stay organized and ensure that your colleagues and clients get the important information they need from you.

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About the Author - Sue Cleere
About the Author - Sue Cleere

Owner Sue Cleere combines a love of technology and photography with a passion for training and customer service. She’s a firm believer in making technology work for the individual the way they want it to work.

She's WiredSharing Documents, Dropbox, OneDrive, Google Drive, WeTransfer, Folder Sharing